8 Best Plumbing Software with QuickBooks Integration in 2025

​​Still entering invoices manually into QuickBooks after every job? Chasing down job costs or customer payments across disconnected tools?

If you’re running a plumbing business, your field work and finances should flow together. But quoting, scheduling, work orders often live in one system, while your invoices and accounting lives in another. That disconnect wastes time, leads to mistakes, and slows down cash flow.

To fix that disconnect, many plumbing businesses now use plumbing software built to work with QuickBooks. It keeps everything, from quote to payment, in sync.

In this article, we’ll review the 8 best Quickbooks-integrated plumbing software. We will look at features, pricing, and real user feedback to help you choose the right fit.

8 Best Plumbing Software with QuickBooks Integration

Here are the 8 best plumbing software for QuickBooks:

FieldPulse

FieldPulse brings jobs and accounting together in one clean dashboard.

FieldPulse is a field service management platform built for plumbing businesses that need a better way to manage jobs, teams, and finances in one place. A lot of companies use us because of our quick and powerful integration with QuickBooks Online and Desktop. This makes it easy to keep your field work and accounting connected without extra tools or manual entry.

We built FieldPulse to give you everything you need to run operations for your plumbing business. You can schedule and dispatch jobs , send estimates and invoices , manage customer info, and accept payments , all from a single platform.

Here’s why FieldPulse is a strong fit for growing plumbing teams:

• All-in-one system for quoting, scheduling, invoicing, and team management

• Syncs with QuickBooks to reduce manual work and avoid double entry

• Scales with your business from small teams to large multi-location operations

If you’re looking to connect your plumbing operations with your accounting workflow in a simple, reliable way, FieldPulse is purpose-built to make it happen.

Here's how it supports your work in the field and keeps your books up to date:

QuickBooks Online Integration to Sync Your Finances Automatically

FieldPulse syncs with QuickBooks Online and Desktop to keep invoices, payments, and records automatically up to date

Manually entering invoices and payments into different sheets or systems adds hours to your week. It also increases the risk of errors that can affect your cash flow and records.

FieldPulse connects directly with both QuickBooks Online and Desktop, so your invoices, payments, and customer records stay in sync without manual entry.

With our two-way sync you can:

• Send an invoice from FieldPulse and see it appear in QuickBooks instantly

• Edit customer or payment details in either system and keep both up to date

• Record payments and track billing activity without switching tools.

Whether you prefer QuickBooks Desktop for its advanced accounting tools or QuickBooks Online for easy access, FieldPulse keeps your work order and financial data aligned. This gives you accurate records to work with and helps you avoid errors, delays, and missed revenue.

Custom Tax Settings for Accurate Plumbing Invoices in QuickBooks

FieldPulse’s tax override feature

QuickBooks Online typically applies tax based on the customer’s address. But in some states, businesses are required to charge sales tax based on their location. This can cause incorrect rates to appear on invoices and lead to billing and compliance issues.

FieldPulse’s tax override feature gives you control when QuickBooks’ automatic system doesn’t match how your tax should be calculated. You can apply the correct rate inside FieldPulse and sync it directly into QuickBooks, without changing customer details or making manual adjustments.

Once enabled, FieldPulse uses your chosen rate on new estimates and invoices. This helps avoid tax errors and keeps your financial records accurate without adding extra work for your office team.

QuickBooks Time Integration for Hassle-Free Timesheets and Payroll

FieldPulse’s QuickBooks Time integration

Manually collecting timesheets after a full day of plumbing jobs slows down payroll and adds unnecessary admin work. It can also lead to errors that affect job costing, billing, and how your team gets paid.

FieldPulse integrates directly with QuickBooks Time . Every clock-in and clock-out recorded in the field is automatically synced to your time tracking system. And if a time entry is edited or deleted in FieldPulse, it’s automatically updated in QuickBooks Time, keeping both systems synced.

This allows you to process payroll faster, keep employees happy, and trust that your records reflect the actual work completed on every job.

Customizable Pricebook for Consistent and Transparent Pricing

FieldPulse’s Pricebook helps create fast, consistent quotes with pre-set pricing

When your team builds estimates from memory or past jobs, pricing becomes inconsistent. Over time, even small mistakes add up.

FieldPulse’s Pricebook keeps everyone on the same page. It lets you set fixed prices for your services, materials, and labor so that every estimate reflects actual costs.

You can also organize your pricing into custom categories, update it anytime, and give your entire team access from wherever they’re working. This way, quotes get built faster, invoices match the work, and customers know what they’re paying for upfront.

This is useful for plumbing businesses because it helps them:

• Build quotes in minutes using pre-set pricing

• Avoid undercharging or leaving out materials

• Keep pricing consistent across jobs and technicians

• Adjust rates when material costs change without manually informing every plumber.

Inventory Management to Track Parts and Equipment

FieldPulse helps track parts and materials by job

Manually tracking plumbing materials, or not tracking them at all, makes it hard to know what’s in stock, what needs to be reordered, and where specific items are located. This leads to over-ordering, delays from missing parts, and wasted time searching through storage to find what you need.

FieldPulse gives you a clear view of all inventory, from warehouse stock to what’s loaded in each van. You can track how parts are used, who used them, and which job they were for.

Here’s how the inventory management feature works:

• Live inventory tracking across trucks, warehouses, and job sites shows what’s available

• Assign the right fitting, pipe, or valve to each job when scheduling. This makes sure the field worker has the right parts ready.

• Usage reports by technician or job to help you spot patterns, reduce waste, and improve accountability

• Low stock alerts tell you when to reorder so you don’t double up or run out.

Instead of managing inventory in your head or on paper, you get a reliable system that keeps parts visible, costs accurate, and your jobs moving without interruption.

Built-In CRM to Track Every Customer, Quote, and Job History

FieldPulse’s CRM keeps customer records, quotes, and job history in one place

Plumbing businesses rely on repeat work and timely follow-ups. If you don’t have a clear view of each customer's history, you risk missed maintenance calls, unpaid invoices, and follow-ups.

FieldPulse’s built-in Customer Management Software (CRM) keeps all customer details, quotes, job records, and payment history in one place. So, instead of switching between systems and relying on memory, you can:

• Set recurring reminders for annual backflow tests or water heater servicing

• Schedule follow-ups after major repairs to check in or request a review

• Track which invoices are unpaid so you can follow up before they’re overdue

With everything organized, your team always knows what’s been done and what still needs attention.

Mobile App for On-the-Go Access and Updates

FieldPulse’s mobile app gives technicians access to schedules, job info, and paperwork on the go

Whether your plumbers are heading to a job, finishing up a repair, or waiting on customer approval, they need access to customer and job info.

That’s where FieldPulse’s mobile app comes in. Every tech gets access to schedules, contact details, job notes, estimates, and invoices, all in one app.

It allows your team to:

• Check assigned jobs and customer info before heading out

• Send “on the way” texts to keep customers updated

• Create or update estimates on-site with pricing pulled from your Pricebook

• Collect signatures, take payments, and close out jobs from their phone.

Replace Paperwork with Digital Forms for Every Plumbing Job

FieldPulse replaces paperwork with custom digital forms that link to each job

When a plumber forgets a paper form or fills it out after the job, details get lost, accuracy suffers, and there’s no clear record of what was done. This delays invoicing, slows approvals, and opens you up to customer disputes or compliance issues.

FieldPulse’s custom forms give you a better way to collect and store important information.

Here’s how plumbing businesses can benefit from custom forms:

• Drag-and-drop form builder helps create job checklists, install forms, and inspection reports tailored to each service

• Signature fields let techs or customers confirm job details or approvals on the spot

• Form attachments keep safety checklists and service documents linked directly to jobs, estimates, or invoices.

Drag-and-Drop Scheduling to Assign Plumbing Jobs Faster

FieldPulse simplifies scheduling with drag-and-drop job assignment

Assigning plumbing jobs on a busy day shouldn’t involve whiteboards, group texts, or guessing who’s available, qualified, and close to the job site.

FieldPulse makes scheduling simple with a drag-and-drop scheduler and a real-time calendar view of your entire team.

Here’s how it makes life easier for plumbing businesses like yours:

• Drag-and-drop interface lets you assign or move jobs on the calendar with a click

• Live updates automatically send new assignments or changes to technicians in the field

• GPS tracking shows technician locations so you can dispatch the nearest available team

• Team views and filters let you see schedules by tech, job type, or location to avoid conflicts.

With live updates and everything in one place, job scheduling becomes faster, clearer, and easier to manage throughout the day.

FieldPulse Integrations

Apart from QuickBooks, FieldPulse integrates with other tools plumbing businesses already use to handle payments, marketing, customer communication, and financing.

Some of them include:

• Wisetack to offer customer financing

• NiceJob for review requests

• Azuga for fleet tracking.

These integrations help keep plumbing jobs moving, payments flowing, and customers informed without switching between disconnected systems.

FieldPulse Pros and Cons

Pros

• Seamless integration with QuickBooks

• Responsive and knowledgeable customer support

• Full feature set built for scheduling, invoicing, and job management

• Clean, user-friendly interface across desktop and mobile

• Simplified end-of-year accounting and reduced duplicate entries

• Mobile access for adding or updating records from the field

• Real-time updates to keep invoices, payments, and customer data accurate.

Cons

• Learning curve, but in-app guides help teams learn quickly

• Initial setup takes some time to customize, but it pays off in long-term time savings.

FieldPulse Pricing

FieldPulse offers three pricing plans : Essentials, Professional, and Enterprise.

Here’s what these plans include:

You can request pricing by contacting our team.

FieldPulse Reviews

• We reviewed feedback from real FieldPulse users on third-party platforms. Here’s what plumbing businesses like most:

• Templates for estimates, invoices, and forms save time and ensure consistency

• Combines scheduling, CRM, and invoicing in one place to keep teams organized

• Integration with suppliers helps track job costs and manage materials easily

• Clear onboarding makes it easy to get started without a steep learning curve.

Review # 1: “FieldPulse overall is a great management program for my business which has been the reason for the successfully growth of my small business in the past few months.” — Joe C.

Review # 2: “It has been great. The onboarding was good, the team is helpful. If I have a concern they are generally already in the process of addressing the issue. If you are planning on growing a service business FieldPulse would be a great choice.” — Mathew W.

FieldPulse Rating

• 4.6 stars on Capterra

• 4.7 stars on G2

BuildOps

BuildOps is built for commercial businesses handling complex jobs, large teams, and multi-site service contracts. It connects job updates from the field directly to QuickBooks, so managers always see real-time costs without re-entering data.

BuildOps' Key Features

• Workforce capacity planning that accounts for team availability, skill sets, and job timelines

• Multi-location job history with notes, media, and full service records tied to each property

• Customer portal that lets commercial clients approve quotes, view job history, and pay invoices online

• Quote-to-invoice workflow built for commercial plumbing proposals with real-time manager approvals.

BuildOps Pricing

BuildOps uses a flexible pricing model based on team size, feature needs, and platform usage. You’ll have to contact their team to request pricing.

Housecall Pro

Housecall Pro is a field service management software for plumbing teams handling installs, repairs, and emergency visits. It has built-in online booking, automated reminders, and a QuickBooks integration.

Housecall Pro Key Features

• Flat-rate pricebook for fast quoting with built-in “good, better, best” templates

• Appointment reminders, “on my way” texts, and live GPS tracking for homeowners

• Mobile estimates with customer financing and digital signatures

• Branded invoices with auto-reminders and saved card payments.

Housecall Pro Pricing

Housecall Pro offers three pricing plans:

• Basic – $79/month for 1 user

• Essentials – $189/month for up to 5 users

• MAX – $329/month for up to 8 users.

Custom pricing is available for larger teams.

Jobber

Jobber is ideal for plumbing businesses that handle everything from single service calls to recurring maintenance jobs. It’s helpful for growing teams that want to stay organized without building complex workflows.

Jobber Key Features

• Workflow templates built for installs, repairs, and maintenance work

• A customer portal where clients can approve quotes, view job updates, and pay invoices

• Online booking and quote approvals are directly synced with QuickBooks

• Drag-and-drop calendar with route mapping and live tech updates.

Jobber Pricing

Jobber offers three pricing plans for one user:

• Core – $39/month

• Connect – $119/month

• Grow – $199/month.

WorkYard

Workyard gives plumbing businesses accurate, GPS-based time tracking linked to specific jobs. This makes sure payroll and job costing flow directly into QuickBooks. It’s useful for teams managing multiple job sites or tracking labor costs on service installs, repipes, and emergency callouts.

Workyard Key Features

• Automatic GPS time tracking that clocks plumbers in and out based on arrival and departure from geofenced job sites

• Clock-in photo verification for added accountability on job sites

• Labor cost reporting to monitor project profitability in real time

• Mobile app to log hours and view tasks from the field.

Workyard Pricing

Workyard offers three pricing plans:

• Starter – $6/user/month

• Pro – $13/user/month

• Enterprise – Custom pricing.

ServiceTitan

If you are a large plumbing business that needs advanced financial tools with QuickBooks integration, ServiceTitan can be a good option. It has real-time field payment syncing, bulk payment handling, and in-depth accounting workflows.

ServiceTitan Key Features

• QuickBooks integration that syncs field payments, invoices, and deposits automatically

• Transaction Hub for tracking accounts receivable, deposit status, and real-time cash flow

• Automated refund management to speed up service and keep books accurate

• Month-end close tools and detailed audit logs to reduce errors and support financial oversight.

ServiceTitan Pricing

ServiceTitan offers Starter, Essentials, and TheWorks plans with custom pricing based on team size and feature needs. You’ll have to contact their team to request pricing.

FieldEdge

FieldEdge offers real-time QuickBooks syncing, technician performance tracking, and practical tools to help manage plumbing jobs, customers, and billing without complexity.

FieldEdge Key Features

• Technician time tracking that connects to payroll

• Recurring service agreements and reminder tools to help manage follow-up visits

• Job costing for parts, labor, and travel to keep track of expenses and margins

• Drag-and-drop dispatch board with live status.

FieldEdge Pricing

FieldEdge offers Select, Premier, and Elite plans with pricing based on team size and features. You’ll have to contact their team to request pricing.

Field ProMax

Field Promax is a good fit for plumbing contractors who need real-time syncing with QuickBooks. It offers mobile access for job updates, signatures, and on-site billing. Simple setup and built-in job costing make it a practical choice for teams that don’t need enterprise-level features but still want accurate financial tracking.

Field Promax Key Features

• Job scheduling and dispatch tools that assign work by skill or location with built-in route logic

• Mobile app that lets techs update jobs, send invoices, and collect payments in the field

• Built-in quoting and estimating tools that reduce pricing mistakes and speed up approvals

• Customer management and job tracking from a single dashboard to keep records organized.

Field Promax Pricing

Field Promax offers three pricing plans:

• Light – $99/month for 3 users

• Standard – $149/month for 5 users

• Premium – $199/month for larger teams.

Comparison Table: 8 Best Plumbing Software with QuickBooks Integration

Benefits of Using Plumbing Software QuickBooks Businesses Can Trust

Plumbing software that integrates with QuickBooks removes the manual gaps between fieldwork and finance. If you're serious about scaling your plumbing operations, these connected tools help you move faster, stay accurate, and keep your back office lean.

Faster Invoicing and Payments

Finishing a job and getting paid should happen on the same day. With a plumbing software integration with QuickBooks, invoices go out immediately, so there’s no delay or missed follow-ups. Billing stays on track while your cash flow remains steady.

Clean Financial Records

When estimates, payments, and job details sync with QuickBooks in real time, your books stay organized. You avoid manual edits, mismatched reports, and costly surprises.

Accurate Job Costing for Smarter Business Decisions

You need to see exactly what each job costs to run. When labor and material costs are tracked for each job and synced to QuickBooks, you get clear numbers to quote prices accurately and protect your margins.

Simplified Payroll and Time Tracking

When technician hours are logged from the field through the app and sent to QuickBooks, payroll becomes faster and more accurate. This allows you to avoid timesheet mistakes and spending extra hours on fixing clock-in issues.

Simpler Tax Prep with All Your Records in One Place

With payments, expenses, and receipts already organized in QuickBooks, your records are ready when it's time for filing your taxes. You save hours on sorting paperwork and manual data entry.

How to Choose Quickbooks Integrated Plumbing Software

Choosing the right plumbing software that integrates with QuickBooks depends on your specific needs.

Beyond the key features of plumbing software , here are a few things to consider when evaluating your options:

Easy Integration & Syncing with QuickBooks

You shouldn’t have to enter the same invoice in two places or waste time exporting spreadsheets. FieldPulse syncs your estimates, invoices, payments, and customer data directly with QuickBooks Online and Desktop so everything stays up to date automatically.

Reporting and Financial Visibility

Your plumbing software should offer clear visibility into job history, revenue, and billing across your business. This helps you track performance, control costs, and plan ahead. FieldPulse offers custom reporting features that connect to QuickBooks, so you can monitor profitability, payments, and overall business health in one place.

Simple, Intuitive Interface Your Team Can Learn Fast

Choose a software that is easy for your team to learn and use. If it’s too complicated, it can slow down your operations. FieldPulse is designed with a clean interface so your team can get started quickly and use it with confidence.

Automation to Reduce Admin Work

The QuickBooks plumbing software you choose should reduce the time spent on follow-ups, status updates, and chasing paperwork across jobs. Without automation, tasks get missed, and your team wastes time redoing work.

FieldPulse automates key steps like sending estimates, logging job updates, and tracking payments. Everything syncs to QuickBooks, so your process stays on track without extra admin.

A System That Can Grow With You

The plumbing software you choose should support your team as it expands without requiring a platform switch or process overhaul. FieldPulse offers customizable features and flexible workflows designed to scale with your business.

Mobile App That Supports Field Teams

When your techs don’t have the info they need in the field, they call the office, or worse, they guess. That leads to confusion, delays, and frustrated customers. FieldPulse’s mobile app gives your technicians access to schedules, job notes, customer info, and pricing so they can work confidently from the field.

Run a Smoother Plumbing Business with FieldPulse Easy QuickBooks Integration

Managing plumbing jobs is one thing. Keeping your books clean while you do it is another. FieldPulse connects both, so you’re not switching between tools, chasing payments, or fixing disconnected records.

With built-in scheduling, job tracking, invoicing, and reporting that syncs directly to QuickBooks, FieldPulse keeps your field and office teams aligned from the first estimate to final payment.

Book a free demo and see how FieldPulse, plumbing software that works with QuickBooks, keeps everything connected.