7 Best Scheduling Software Compatible With QuickBooks (2025)

Most field service businesses experience delays in cash flow because their scheduling software doesn't integrate with QuickBooks.

Jobs get completed but invoices remain unbilled. Teams often end up manually transferring work orders from scheduling apps to accounting systems. By the time invoices go out, collections are already behind.

In this article, we’ll review the 7 best scheduling software compatible with QuickBooks. We’ll show you how they connect jobs, invoices, and payments into one smooth workflow.

7 Best Scheduling Software Compatible With QuickBooks

Here are the 7 best scheduling software that integrate with QuickBooks to help you manage jobs and billing in one place:

FieldPulse

FieldPulse is a field service management software built for businesses that want to manage jobs, teams, and finances from one tool.

It serves industries like HVAC , plumbing , and electrical . Many companies choose FieldPulse because of its fast and reliable integration with QuickBooks Online and Desktop.

Here’s why FieldPulse is a good fit for growing teams:

• All-in-one system for scheduling, quoting, invoicing, and team management
• Syncs directly with QuickBooks to reduce manual work and avoid double entry
• Scales with your business, whether you’re running a small team or a large multi-location operation

Let’s take a look at the key features that make FieldPulse a top QuickBooks-compatible scheduling solution for field service teams:

One-Click Invoicing to Sync Job Revenue Directly to QuickBooks

When job details and invoices are managed in separate systems, billing slows and financial records become unreliable.

FieldPulse gives you a one-click invoicing tool connected to QuickBooks Online and Desktop.

The moment a job is marked complete, you can:

• Create and send an invoice directly from the job record
• Have that invoice appear in QuickBooks without exporting or importing files
• Sync payment and customer updates between both systems automatically

For example, if a plumbing technician replaces a customer’s water heater, they can mark the job as complete in FieldPulse, generate an invoice on the spot, and have it automatically pushed into QuickBooks. The customer details, payment status, and revenue are synced instantly. No manual data entry is required.

This kind of direct connection between fieldwork and accounting is what makes FieldPulse one of the best plumbing software compatible with QuickBooks for growing service businesses.

Custom Pricing Rules for Accurate QuickBooks Invoices

Inconsistent pricing can cause you to undercharge or overbill. Over time, these errors reduce revenue and create an uneven customer experience.

FieldPulse Pricebook solves this by letting you set fixed prices for every service, material, and labor rate. You can organize prices into categories and give your team access both in the office and in the field.

Whenever you adjust a rate—for example, after supplier costs increase—the update automatically applies in both FieldPulse and QuickBooks. This makes sure invoices are always accurate, up to date, and consistent across your team.

For example, a plumbing company might set a standard price for a drain replacement that includes both labor and materials. When a technician creates an estimate in the field, the correct pricing appears automatically. The customer sees a clear, itemized breakdown, the office can approve it without edits, and the invoice syncs directly into QuickBooks without manual adjustments.

QuickBooks Tax Sync to Apply the Right Rates on Every Invoice

In some areas, sales tax is calculated based on your business location rather than the customer’s address. QuickBooks’ default system does not always account for this, which can lead to incorrect tax rates on invoices and potential compliance issues.

FieldPulse’s tax override feature solves this problem by letting you set the correct rate directly in FieldPulse and sync it to QuickBooks. You can manage tax settings without editing customer records or making manual changes after invoices are created.

Here’s how it works:

• Select the right tax rate based on your local requirements
• Apply that rate automatically to new estimates and invoices
• Sync tax information with QuickBooks along with all other job data
• Keep financial records consistent and accurate without extra steps for your office team

For example, if an HVAC company installs a new air conditioning system in a city where tax is tied to the business location, the office can set that rate once in FieldPulse. Every new invoice will use the correct tax, and QuickBooks will match it automatically, saving time and preventing costly mistakes.

Learn more: HVAC software compatible with QuickBooks

QuickBooks Time Integration to Track Labor Hours from the Jobsite

FieldPulse integrates directly with QuickBooks Time so every clock-in and clock-out from the field is captured and synced automatically. Any edits or deletions in FieldPulse update in QuickBooks Time right away. This keeps both systems accurate without extra admin work.

Here’s how FieldPulse connects hours to QuickBooks Time:

• Clock-in and clock-out tracking: Technicians record time in the FieldPulse mobile app while on-site, and those entries appear in QuickBooks Time instantly.
• Automatic sync across systems: Edits or deletions in FieldPulse update in QuickBooks Time without duplicate data entry.
• Job-linked time records: Each entry ties to a specific job in FieldPulse, so payroll and job costing reflect actual work completed.
• Ready-for-payroll data: Approved entries in QuickBooks Time are ready for payroll immediately, preventing delays from missing or incomplete timesheets.

For example, if a locksmith spends two hours rekeying locks at a commercial property, they can clock in when they arrive and clock out when the job is finished using the FieldPulse app. The hours flow directly into QuickBooks Time, connect to the job record, and are ready for payroll without extra steps.

Drag-and-Drop Scheduling to Assign Jobs Faster

On a busy day, assigning jobs shouldn’t mean juggling whiteboards, long text chains, or guessing who is available and nearby.

FieldPulse makes scheduling straightforward with a drag-and-drop calendar and real-time visibility of your entire team.

Here’s how FieldPulse improves scheduling :

• Drag-and-drop calendar: Move or assign jobs with a quick click
• Instant updates: Technicians get new assignments or changes on their mobile app right away
• GPS tracking: View technician locations so you can send the closest person to the job
• Custom views: Filter schedules by team member, job type, or location to prevent conflicts

For example, when a plumbing company gets an urgent call for a burst pipe, the office can see which technician is closest, assign the job in seconds, and have it appear instantly on that technician’s phone. The job record links to QuickBooks so invoicing is ready as soon as the work is done.

Field Service Mobile App for Faster Job Updates and Invoicing

Field technicians often lose time calling the office for details or searching through texts for updates. Missing information slows down jobs and pushes invoicing to the end of the day.

FieldPulse mobile app puts everything technicians need right on their phone. They can see their schedule, customer details, and notes from the office in one place. When the office adds or changes a job, the update appears instantly so the tech can adjust without extra calls.

On-site, technicians can add notes, upload photos, and update job status as they work. They can send “on the way” texts with live location tracking to keep customers updated. When the job is finished, they can create an estimate, turn it into an invoice, capture a signature, and take payment before leaving. All of it syncs with the office in real time, keeping records accurate.

The app also works offline. Techs can keep updating job details without service, and everything syncs once they reconnect.

For example, if a garage door technician replaces a broken spring, they can update the job status, add photos, and create an invoice on-site. The customer signs and pays before the tech leaves, and the invoice syncs automatically to the office and QuickBooks.

Reporting Tools to Spot Profit Gaps and Make Data-Driven Business Decisions

When jobs run late or technicians fall behind, it’s hard to know why without accurate reporting.

FieldPulse gives you real-time dashboards for reports that track job assignments, dispatch times, and completion rates. You can filter by job type, technician, or location to see the details that matter most.

The drag-and-drop dashboard lets you choose the metrics you want to see right when you sign in. This could be open estimates, unpaid invoices, or active jobs in progress. Updates appear instantly, so you don’t wait for end-of-day reports or chase missing data.

Technician scorecards show who finishes the most jobs, who generates the most upsells, and who may need extra training. Financial reports help you monitor revenue, expenses, and profitability as work happens.

For example, if a job type often runs over budget, you can use the report to find the cause. It might be extra travel time, higher parts usage, or one technician’s schedule. With that insight, you can reassign work, adjust pricing, or add resources.

FieldPulse Integrations

Apart from QuickBooks, FieldPulse integrates with other tools field service businesses already use to handle payments, marketing, customer communication, and financing. Some integrations include:

• NiceJob for review requests.
• Wisetack to offer customer financing
• Azuga for fleet tracking

These integrations work together so your team spends less time on admin and more time on billable work.

FieldPulse Pros

• Direct QuickBooks sync for jobs, invoices, and payments
• Real-time scheduling updates
• Mobile app for field techs
• GPS tracking
• Simple calendar interface
• Built-in job reminders
• Reporting tools to track job performance and revenue trends
• Customer booking portal
• 24/7 customer support

FieldPulse Cons

• Learning curve, but 24/7 customer support is there to help
• Initial setup takes some time to customize, but it pays off in long-term time savings

FieldPulse Pricing

FieldPulse offers three custom pricing plans: Essential, Professional, and Enterprise. You can contact our sales team for a custom quote based on your needs.

FieldPulse Reviews

Review #1 : "It syncs with QuickBooks desktop!!! That was a BIG reason for choosing FieldPulse over other products. Not everyone can live with QuickBooks Online." – Paul S.

Review #2 : "It works fantastically with QuickBooks sync so there was no hassle there. They always help in a reasonable amount of time with issues that you have with the program. All I can say is this program is life changing for small businesses." – Jessica C.

FieldPulse Ratings

• 4.7 stars on G2
• 4.6 stars on Capterra

Jobber

Jobber is a commercial and residential field service software for small-sized plumbing, HVAC, and electrical teams. It allows teams to manage quotes, recurring jobs, invoicing, and client updates in one place. It works well for businesses that handle repeat visits or seasonal maintenance with a clear, ready-made workflow.

Learn more: Jobber Alternatives

Jobber Key Features

• Self-serve customer portal for approvals and payments
• QuickBooks integration for syncing quotes, invoices, and payments
• Drag-and-drop calendar with route optimization
• Quote-to-invoice automation with batch invoicing
• Mobile app for job details and field team updates
• Automated reminders and customer follow-ups

Jobber Pricing

Jobber offers three pricing plans:

• Grow: $199/month for 1 users
• Connect: $119/month for 1 users
• Plus: $39/month for 1 users

Workiz

Workiz is a field service management software that serves industries like plumbing, junk removal, and electrical businesses. The software supports quoting, dispatching, and payments in one place to reduce manual entry and prevent billing delays.

Workiz Key Features

• Drag-and-drop job scheduling with route planning
• QuickBooks integration for synced payments and job data
• Automated invoice and quote creation
• Mobile app for techs to update jobs in real time
• Online booking with customer status updates
• Lead tracking with job source attribution

Workiz Pricing

Workiz offers five pricing plans:

• Lite: Free for 2 users
• Kickstart: $225/month for 3 users
• Standard: $275/month for 5 users (extra member: $55/month)
• Pro: $325/month for 5 users (extra member: $65/month)
• Ultimate: Custom pricing

ServiceTitan

ServiceTitan is a cloud-based field service software for large teams that need QuickBooks to reflect job activity automatically. It connects invoices, field payments, and deposits to accounting workflows in real time. The software is built for high-volume crews with complex jobs. It tracks job costs, technician output, and customer history from one system.

ServiceTitan Key Features

• QuickBooks integration for syncing field payments, invoices, and deposits
• Transaction Hub for tracking cash flow and receivables in real time
• Automated refund handling and audit logs for clean books
• Drag-and-drop job scheduling with capacity-based dispatch
• Mobile app for field updates, job status, and team tracking
• Job costing and payroll tracking tied to technician performance

ServiceTitan Pricing

ServiceTitan has three pricing plans: Starter, Essential, and The Works. Pricing isn't public, but third-party sources report that plans can start at around $398 per technician per month, plus an $800 one-time setup fee.

Workyard

Workyard is a construction workforce management software for small and mid-sized contractor and field service teams. It links GPS-based job activity and labor costs directly to QuickBooks. It also syncs time tracking, dispatching, and job costing to keep job data and payroll accurate. Workyard suits teams managing jobs across multiple sites in one system.

Workyard Key Features

• QuickBooks integration for syncing time logs and labor costs
• Automatic GPS time tracking linked to job locations
• Drag-and-drop scheduler with smart job assignments
• Clock-in photo verification for site-level accountability
• Mobile app for logging hours, viewing tasks, and updating jobs
• Custom labor cost reports with job-level breakdowns

Workyard Pricing

Workyard offers three pricing plans:

• Starter: $8/month per user
• Pro: $16/month per user
• Enterprise: Custom pricing

BuildOps

BuildOps is a commercial contractor software built for large teams. It connects job activity, labor hours, and cost data to QuickBooks in real time. Teams can schedule work, track progress, and send invoices without switching tools. It supports industries like plumbing and HVAC that run multi-site operations with dedicated crews.

BuildOps Key Features

• QuickBooks integration to sync invoices, job costs, and payroll data
• Quote-to-invoice workflow with real-time approvals
• Workforce planning for technician availability and job timelines
• Job history records with notes, photos, and service logs
• Customer portal with quote approvals, job updates, and online payments
• Drag-and-drop scheduler with week-view calendar and technician filters

BuildOps Pricing

BuildOps doesn't share pricing on its site. Third-party review sites mention plans start at around $50 per month/user.

Housecall Pro

Housecall Pro is a home services business management software built for small to mid-sized teams. It connects QuickBooks with scheduling, invoicing, and customer updates to reduce manual entry. With mobile-first workflows and real-time dispatching, it allows plumbing, HVAC, and repair teams to run jobs, update customers, and track payments from the field.

Learn more: Housecall Pro Alternatives

Compare: Housecall Pro vs Jobber

Housecall Pro Key Features

• QuickBooks integration with automated invoice syncing and payment recording
• Flat-rate pricebook with “good, better, best” proposal templates
• Drag-and-drop calendar with color-coded job statuses
• Real-time GPS tracking with “On My Way” texts
• Mobile estimates with customer financing and digital signatures
• Branded invoices with auto-reminders and saved card payments

Housecall Pro Pricing

Housecall Pro offers three pricing plans:

• Basic: $79/month for 1 user
• Essential: $189/month for 5 users
• MAX: $329/month for 8 users

Comparison Table: 7 Best Scheduling Software Compatible With QuickBooks

            
                
                    
Software
QuickBooks Integration Features
Scheduling Features
Overall Rating
FieldPulse
Two-way sync for jobs, invoices, payments, timesheets, and payroll entries
Drag-and-drop scheduler with technician filters, route planning, recurring jobs, and day/week/month views
⭐ 4.8/5
Jobber
Syncs quotes, invoices, payments, and client details
Drag-and-drop calendar with route optimization and recurring jobs
⭐ 4.7/5
Workiz
Syncs payments, job data, and invoices
Drag-and-drop job scheduling with route planning
⭐ 4.4/5
ServiceTitan
Syncs field payments, invoices, and deposits
Capacity-based scheduling, dispatch board
⭐ 4.5/5
Workyard
Syncs labor costs, payroll, and job activity
Drag-and-drop scheduler, GPS-linked assignments
⭐ 4.3/5
BuildOps
Syncs invoices, job costs, and payroll data
Week-view drag-and-drop calendar with technician filters
⭐ 4.5/5
Housecall Pro
Auto-sync invoices, payments, and customer updates
Color-coded drag-and-drop calendar, real-time dispatch
⭐ 4.6/5

            
        

How to Choose the Best Scheduling Software Compatible With QuickBooks

Here’s what to look for when choosing a scheduling software compatible with QuickBooks:

Easy QuickBooks Integration

When you choose scheduling software, look for one that connects directly with QuickBooks. A smooth integration keeps your job details and financial records in sync, so you don’t need to enter the same data twice. This saves time, reduces errors, and gives you a clear view of cash flow and job costs.

It’s also important to check that the software supports both QuickBooks Online and QuickBooks Desktop. Many businesses still use the Desktop version, and not all tools are compatible with it.

FieldPulse syncs estimates, invoices, payments, and customer details directly with QuickBooks Online and Desktop. Your books update automatically as each job moves from scheduling to completion.

Ease of Use for Office and Field Teams

Scheduling software should be simple enough that both office staff and field technicians can use it without extra training. A clear interface makes it easy to update schedules, job details, and customer information in seconds.

For teams in the field, mobile access to instructions, forms, and customer records reduces delays and cuts down on back-and-forth calls with the office.

When software is easy to use, everyone works in the same system without confusion, and new team members can get up to speed quickly.

FieldPulse is built with a clean, intuitive layout that helps teams start using the platform right away, without long onboarding.

Mobile Access

Mobile access makes sure technicians always have the latest job details, customer info, and schedules at their fingertips.

FieldPulse’s mobile app lets field teams view jobs, update progress, send invoices, and take payments via a payment processing system on-site. All updates sync instantly with QuickBooks Online and Desktop, keeping financial records accurate and current.

Scales With Team Size and Job Volume

Good scheduling software should grow with your business. It needs to support more jobs, larger teams, and bigger contracts without slowing you down.

FieldPulse scales from small crews to multi-location operations, with flexible user roles and customizable workflows that adapt as you expand.

Provides Reliable Support and Quick Onboarding

The scheduling software you choose should be easy to adopt and backed by fast, dependable support. FieldPulse offers customized onboarding to match your workflows and a support team that responds within minutes by live chat, phone, or email.

Bottom Line: FieldPulse Is the Best Scheduling Software Compatible With QuickBooks in 2025

Small and growing service businesses often struggle to keep schedules organized while staying on top of invoicing and cash flow. Using separate tools for jobs and accounting leads to missed updates, duplicate entry, and gaps in financial visibility.

FieldPulse solves this by bringing scheduling, dispatching, invoicing, payments, and reporting into one platform that syncs directly with QuickBooks Online and Desktop.

Your field team stays on track with real-time updates, while your office sees accurate financials without extra steps. Jobs move smoothly from estimate to payment in one connected workflow.

Book a free demo to see how FieldPulse helps service businesses run jobs and billing in one simple system.